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City looks to revise notice policies
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McMinnville officials are a step closer to setting policies and procedures regarding public notice and the time frame necessary before items from committee can be heard by the full board.Finance Committee members Alderman Ken Smith, chairman, Ben Newman and Mike Neal accepted an list of six polices and procedures.“I think we will be giving the public a little more notice than what the previous board did,” said Newman. “If we discover this just isn’t possible in practice, we can come back and make it to where it works.”Smith agreed, “No policy is set in stone to where it can’t be revised.”One, there will be at least seven calendar days public notice of alderman committee and city board meetings, including the proposed agenda of each.Two, agendas for committee and board meetings will attempt to be delivered to aldermen at least five calendar days before the meeting.Three, instances when committee actions can be taken to the full board for immediate consideration:• Annual routine requests from nonprofit organizations where no funds are requested other than the normal set up expenses• Personnel considerations involving disciplinary action or terminationFour, instances when committee actions are taken to full board after a two-week waiting period: • Actions involving the spending of funds not budgeted in the current fiscal year budget, and where there are no time constraints for grant, loan, or other deadlines that could cause cancellation of the project• All other personnel considerations • All other requests that do not meet the qualifications under item three above, other than emergency requests as listed in item five belowFive, actions that can bypass the committees and be taken to the full board immediately include:• Spending of city funds not budgeted in the current fiscal year for economic development where there are time constraints for grants, loans, state notifications, etc. This situation will occur when the immediate action of the board is necessary, and will create economic growth and job creation for the citizens of McMinnville.• Any other emergency that requires the full board’s immediate action, where inaction would cause the city of McMinnville or the taxpayers damage or harm if immediate action is not taken• Special meetings called by the mayor in accordance with state lawSix, it is the desire of the board to inform the public of all items of business being considered, therefor the city will:• Post items approved by committees no later than five calendar days after the committee meeting.• Post all business being considered at the next board meeting seven calendar days prior to the meeting. The city will use the website when functional, the local newspaper, as well as the local radio stations.• All city business requiring a vote of the mayor and board of aldermen will originate through the committee system excluding item five above.