McMinnville officials are considering a multi-event rental agreement discount for individuals or groups that wish to hold more than one event in a one-year timeframe.
 “Several months ago it was brought to my attention some people who wanted to do multiple events inquired about discounts,” said Parks and Recreation director Scott McCord. “I had some research done to determine what other theaters are doing and we came up with a discount rate.”
McCord, and Park Theater manager Kevin Roberts, requested of Parks and Recreation Committee members Ben Newman, Steve Harvey and Jimmy Bonner to add the following fee structure to the rental policy:
Multi-event rates: Persons/ organizations renting the facility for multiple public user events throughout the same calendar year will receive the following discounted rates: One event pays a regular price, two events receive a 10 percent discount on the second show/ rental, three events receive a 20 percent discount on the third show/ rental, and four events receive a 30 percent discount on the fourth show/ rental.
Newman asked about using a rolling calendar year which starts a 12-month period as soon as the first event is held, rather than a January through December calendar year.
“We would like to keep with a calendar year so it would be easier for us to keep track of,” said Roberts. “However, we could do either one of those. We can be flexible with that. If you feel it’s better to go with the date of the first event, we can do that. We did have in mind to do a calendar year.”
A calendar year would feel like a penalty to someone who offers their first event in the middle of the calendar year, says city administrator Bill Brock.
“If someone were to start offering events in the middle of the year, using a calendar year would penalize them,” said Brock. “If you do it from the first event, then the clock starts from the first event.”
Event organizers will not have to pay upfront for all the events in order to get the discount. The discount would be applied to the rental fees as events are offered by that particular individual or organization over a 12-month period.
Committee members unanimously approved the multi-event rates for a rolling calendar year. The measure will be sent to the full board for its consideration.