McMinnville officials have reached out to the Municipal Technical Advisory Service in an effort to begin the process to hire a new city administrator.
MTAS has sent information to help officials in looking for a new city administrator, including the definition of city administrator, essential duties and responsibilities, peripheral duties, desired minimum qualifications, special requirements, physical demands, and work environment.
Essential duties and responsibilities include the following:
• Manages and supervises all departments, agencies and offices of the city to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed.
• Provides leadership and direction in the development of short- and long-range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed.
• Communicates official plans, policies and procedures to staff and the general public.
• Assures all city functions are performed within budget; performs cost-control activities; monitors revenues and expenditures to assure sound fiscal control; finalizes annual budget requests prior to presentation to city council for approval; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
• Determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations.
• Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.
• Maintains harmony among workers and resolves grievances; performs or assists subordinates in performing duties; adjusts errors and complaints.
• Prepares a variety of studies, reports and related information for decision-making purposes.
• Appoints and removes all department heads, officers, and employees of the city, except members of the board; may seek the advice and direction of the board in making the appointments.
• See that all laws and ordinances are faithfully performed.
• Administers the adopted budget of McMinnville.
• Advises the Board of Mayor and Aldermen of financial conditions and current and future city needs.
• Attends all meetings of the board.
Desired minimum qualifications:
• Graduation from an accredited four-year college or university with a degree in public administration, political science, business management or a closely related field, and seven years experience as a municipal administrator.
• A master’s degree in public or business administration may be substituted in lieu of two of the required years of experience.
The city has been without a city administrator since the departure of David Rutherford at the end of August. Mayor Jimmy Haley has been interim city manager, sharing the responsibilities with department heads.
Vice Mayor Ben Newman motioned on Oct. 8 for the city to begin looking for a new administrator, suggesting the board utilize the services of MTAS. The measure passed unanimously with some members voicing the need to change the duties and responsibilities before the hiring process begins.