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Employee fired after investigation
State finds questionable purchases
WaterDeptWEB
McMinnville Water and Wastewater Department has been investigated.

McMinnville Water and Wastewater Department has been investigated by the Tennessee Comptroller of the Treasury.
“You trust an employee and they take advantage of the situation,” said city administrator Bill Brock, when asked about the report’s findings released Friday.
Department officials notified the Comptroller’s Office after they became concerned about certain relationships and practices in the acquisition of specific chemicals.
Per the state’s findings, from June 2013 to September 2015, a former employee was responsible for ordering chemicals totaling $46,882 from a company owned by someone with whom he had a close personal relationship. These chemicals were used to unclog part of the city’s sewer system.
The investigation resulted in the termination of the city employee, whose name is being withheld.
“This personal relationship created the appearance of a conflict of interest,” said Justin P. Wilson, Comptroller. “It was not possible for department management to ensure that either the motivation for selecting the vendor as a supplier, or the volume of purchases from that supplier, were purely in the city’s best interest."
Wilson continued, "The volume and cost of chemicals purchased by the department increased significantly during the time the former employee was purchasing from the vendor with whom he had a personal relationship.”
“The most significant increases occurred during calendar years 2014, 2015, and 2016, the period that the department employee was purchasing primarily from the vendor with whom he had a personal relationship,” said Wilson. “Department management failed to adequately monitor, consider, and investigate the increasing cost. In addition, officials failed to determine if the chemicals used were effective, or to explore the availability of other chemicals, methods, or systems to achieve the desired effect at a more efficient cost.”
Even though the department employee had no formal ownership in the chemical company, the personal relationship between the employee and the vendor created the appearance of a conflict of interest. Wilson said that should have been avoided.
“Department officials discharged the employee from his job in June 2016,” said Wilson. “Government officials hold a position of public trust and therefore must strive to hold themselves and their employees to the highest standards. Officials should not engage in any action, whether specifically prohibited by statute, regulation, or policy, which might result in or create the appearance of private gain, preferential treatment, or impeding government efficiency.”
The vendor was on the approved vendor list. However, said Wilson, officials failed to evaluate vendors adequately.
“Such an evaluation would not only identify the appearance of a conflict of interest, but would assess the ability of the vendor to safely and reliably provide goods and services. Officials recently found that some of the chemical companies using during the period January 2011 through June 2016 failed to provide Material Safety Data Sheets, which are documents that contain information on potential hazards (health, fire, reactivity, and environmental) and how to work safely with the chemicals.”
Brock says changes have been made to how items are purchased and the vendor evaluation prior to being placed on the list.
“We have made the changes as suggested by the comptroller,” said Brock. “We’ve made changes to purchasing chemicals and any other items. It slows down the process for purchasing items, but that’s OK as long as it prevents something like this from happening in the future. We’ve also made changes to reviewing vendors before adding them to the approved list.”
 The city’s steps toward fixing the problem met Wilson’s approval.
“It’s vital that government officials maintain their fiduciary responsibility to their citizens and customers,” he said. “I am pleased to see McMinnville leaders are taking steps to develop a better system for scrutinizing and evaluating vendors.”
The investigative report can be found online at http://www.comptroller.tn.gov/ia/.

Flood of spending
Degreaser purchases:
• 2011 -- $7,553
• 2012 -- $8,527
• 2013 -- $10,434
• 2014 -- $23,921
• 2015 -- $27,420
• 2016 -- $24,235

Local farm partnership brings fresh beef to Warren County Schools
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Warren County Schools has beefed up lunch menus this school year through a new community partnership. Thanks to a collaboration between the district’s School Nutrition Department and Barton Creek Farms, students at Warren County High School, Warren County Middle School, West Elementary, Eastside Elementary, and Dibrell Elementary are enjoying locally sourced, farm-fresh beef in their lunches as part of a pilot program.

The initiative, spearheaded by Terri Mullican, Director of School Nutrition, has already shown great promise in its first few months. The partnership with Barton Creek Farms, located in Rock Island, Tennessee, ensures that the beef served is not only local to Warren County but of the highest quality. Barton Creek Farms specializes in farm-to-fork beef, with grass-fed and grain-finished cattle. Each calf is born and raised in Rock Island and goes through USDA-inspected processing, ensuring it meets the strictest safety and quality standards.

“When the opportunity arose to provide fresh, local beef, we knew it was a no-brainer,” Mullican said. “The fact that it’s a product from right here in our community makes it even more special. We can’t wait to implement it district-wide.”

Barton Creek Farms delivers fresh ground beef to the district monthly, and the nutrition

department incorporates it into homemade recipes such as lasagna, meatloaf, chili, and tacos.

As of now, the beef is being served at five schools, but the ultimate goal is to expand the program to all ten lunch-serving schools in the district.

The pilot program originated from a conversation between Mary Roller of Barton Creek Farms and Mullican. Roller, recognizing the farm’s potential to support local schools, reached out to gauge the district’s interest in serving local beef to students. Around the same time, a Warren County school board member contacted Mullican to share information about a similar partnership in neighboring Dekalb County, which helped push the initiative forward.

The timing worked in the district’s favor, as the nutrition department was able to fund the purchase of the beef using existing resources, eliminating the need for additional funding. Now that the pilot program is enjoying a successful run, the department has budgeted to extend the partnership district-wide for the 2025-26 school year.

Dr. Grant Swallows, Director of Schools, praised the program’s economic approach to student nutrition.

“This pilot is a perfect example of how we can use local resources to continue providing nutritious, healthy meals for our students,” he said. “We are grateful for partnerships like this one that benefit both our students and our local community. We always strive to support our local businesses when we can because our community is so good to us.”

In addition to working with Warren County Schools, Barton Creek Farms also partners with local restaurants to offer farm-fresh beef on their menus. The farm’s offerings include ground beef, steaks, roasts, and custom cuts by the quarter, half, or whole cow, meeting diverse consumer needs.

As the program continues to grow, the district hopes to expand its focus on farm-to-school meals, benefiting students’ health and connecting them to the agricultural roots of the community